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1. #Office 365 outlook automatic reply how to#
2. #Office 365 outlook automatic reply full#
3. #Office 365 outlook automatic reply windows#

One main reason users may not want to have internal members receive auto-replies, only for external members, is to reduce the amount of unnecessary mail-based content taking up storage space, especially if there is media-based content within the email. Outlook, while it offers the option to send to external members or not, the same preferences cannot be applied to the internal members, at least not natively.

#Office 365 outlook automatic reply full#

However, while it offers a better range of tools for users, it still lacks a few features that may prevent users from taking full advantage of the Office Outlook suite.

The collaboration capabilities of SharePoint Online and OneDrive for Business allow users to collaborate with a wide range of colleagues from both inside and outside their organization. With its astonishingly vast degree of productivity, Microsoft 365 (formerly known as Office 365), aims to break down the traditional business email platforms that inhibit content sharing and collaboration. Why send auto replies to external members only:

If you use Outlook with Office 365 Home,, Hotmail, or Gmail, you may find an out-of-office “hack” on Microsoft’s Office support site, which is a bit of a pain but gets the job done. Only Office 365 Business and Exchange users have access to Outlook’s out-of-office messaging functionality.

#Office 365 outlook automatic reply windows#

Users of Outlook for Windows who have Office 365 Business or Exchange accounts should follow this instruction. As a result, the approach described above was employed. It is not possible to send auto-replies exclusively to external senders. The Out of Office Auto-Reply feature in Outlook / Exchange allows you to send automated responses to either internal and external senders inside My Organization or both internal and external senders outside My Organization. To make the “Have server reply using a specified message” action function for external senders, you may need to make small adjustments on your Exchange server. While not the most convenient method in terms of functionality, it’s the most effective way to attain the results required to ensure only external members receive auto-replies. Click on “Finish” when you are finished typing out the rule.Type out the details in the screenshot below,(type it out the way it’s shown as each phrase used is altered as a code).Click the “+” to create a new rule for Outlook Mail.Under “Admin Centers” click on “Exchange”.Now go back to the Office 365 Dashboard and use the app launcher to find “Admin.”.Check the bot that says “send replies outside your organisation”.In “Settings” go to “Email” > “Automatic Replies”.Navigate to “Outlook” using the “app launcher”.First, sign into Office 365 using your sign in details.

#Office 365 outlook automatic reply how to#

Step by step process: How to send automatic replies to external only Office 365? However, there are some unconventional workarounds Microsoft Outlook offers to allow for this scenario where auto-replies are set to external members only, Such as creating a new rule to allow for external auto-replies only. The only option is to both able and disables auto-reply for external members only. While Outlook does offer users the option to turn it on auto-replies for external members, however, according to some users, this is not possible because there is not an option to disable the auto-reply feature for internal members. However, there may be instances where users do not wish to send automatic replies to internal users of the company but only to external members of a company. Many individuals have a selection of shared mailboxes where automatic replies as acknowledgments to other users can be set up easily.

Many users have pondered if auto-replies in Outlook can be set to only external users.